Club Vehicle Policy

Who can drive the vehicles?

The MCRRC vehicles, as well as rental vehicles in MCRRC’s name, can only be driven by authorized drivers. An authorized driver is one approved by our insurance carrier. If you are a Race Director, or other volunteer transporting equipment, and would like to become an authorized driver, please contact the MCRRC Executive Director via email at

What is the responsibility of the vehicle driver?

The vehicles are valuable assets to MCRRC and the driver should treat them as such. Additionally, the driver must fill out the MCRRC Driving Log each time the vehicle is driven. This log will be kept in the vehicle.

A driver may not possess, serve, be under the influence of, or drink alcohol or be in any way impaired, while operating an MCRRC vehicle.

Drivers are expected to obey all traffic laws, including the posted speed limit, at all times while operating an MCRRC vehicle. MCRRC will not compensate any driver for a parking ticket, speeding ticket, or any other fine or violation, nor will our representatives appear in court or provide compensation for any court/ attorney fees resulting in a violation by a driver.

The driver will report any anomalous van condition to the Executive Director at

Who can authorize use of a vehicle?

Only the Executive Director, or another staff or club member authorized by the Executive Director to make such a decision, can permit use of a club vehicle.

Priority of Vehicle Usage

The first priority is the Race Director and/or timing team for any club race or any official club activity. The second priority will be an RMS event. Any MCRRC member interesting in using a club vehicle must contact the Executive Director for authorization.

Vehicle Maintenance

The MCRRC staff is expected to keep the vehicles with at least a half tank of gas.  Should any authorized driver find the tank with less than a half tank, or use enough gas to cause it to drop below this level, please refill the tank at a gas station before returning to the clubhouse. Receipts for gas may be turned in to for reimbursement.

The vans will be taken in for the recommended routine maintenance.  They will be taken in for repairs as necessary, which will be authorized by the Executive Director.

(Updated, March 2023)