1. Checking $26,933.65
2. Savings $25,581.94
3. Savings — Clubhouse $3,444.39
4. Merrill Lynch $31,231.85 (as of August 31, 2004)
5. TOTAL Bank Accounts $87,191.83

1. Checking $ 21,949.49
2. Savings $ 1,408.26
3. TOTAL Bank Accounts $ 23,357.75

1. Checking $ 5517.67
2. Savings $ 1395.02
3. TOTAL Bank Accounts                 $6,912.69

1. Checking $ 1,825.14
2. TOTAL Bank Accounts                $ 1,825.14

1. The September financial statements indicate a net loss of $5,702.61. The treasurer was out of the country for over two weeks this month, and the number of deposits was also down.
2. Significant income was received from:
• Membership dues $1,930.00 (less than half of budgeted amount for a month and to this point we had been ahead of budget)
• Club race program $1,607.05 (Riley’ Rumble online registration)
3. Significant expenses included:
• Rundown $5,734.58
• RMS Advances $1,460.00
4. Old Financial Action Items
1. Request for credit line increase for the Pikes Peek credit card was approved
2. HYR account opened with $3750. Bob Price is current Treasurer of the HYR.
3. Need to reopen sales & use tax account to pay tax on book sales through the club. Need to gain a better understanding of how these sales are being conducted/recorded: In process.
4. Prepare 2005 budget: In process.
5. New Financial Action Items:
1. Merrill Lynch Account is earning almost no interest, we should put it in a higher interest bearing account
• ACTION ITEM: Jim and Bill will check with a club member who works at Legg Mason about higher interest options for the Merrill Lynch Account. Jim will also do some checking for better terms elsewhere.
2. Motion: To accept Treasurer's report, Motion is pending (could not be voted on at this meeting because the report was not available at that time, due to Christina’s injury). We will vote on this Treasurer’s report at the next Board meeting.
6. Apportionment/ Committee Reports
1. No reports were available
7. Old Business
1. Stride Clinic Shirts and Fees Recommendation
1. Rachel Miller found additional information about the shirts, now through R&J, with each shirt costing $18, she is asking the club to pay for 1/3 of the cost for a 2 year supply
2. MOTION: Board approves the club paying one-third of the cost of Stride Clinic t-shirts up to a limit of $1200 for approximately 200 shirts or roughly a two-year supply, Jean moved, Bill seconded, unanimous.
3. Recommendation from Stride Clinic: charge a fee of 15-20 dollars and make the system for scheduling and payment online, web-based, to begin January 1, 2005 but this also depends on when automated web-based service can become implemented. The actual amount will depend on how much it will cost to install the online, web-based payment system.
4. Clinic Staff also plan to improve level of service by ensuring there are consistent levels of staff at each clinic
5. Suggestion: while the new system becomes implemented, we should stop accepting new clinic registrations and instead reduce the waiting list backlog of those who have already signed up for the free service (those on the waiting list will get the service for free while new registrants will not be able to sign up until the fee system is in place).
6. Suggestion that clinic would be transferable (members who cancel can be put on a future schedule or can give their slot to someone else) but nonrefundable (members cannot get refunds if they cancel but they can be put on a future schedule).
7. ACTION ITEM: Gary will talk to Phil re: Sign Me Up Sports about setting up the system
8. MOTION: Board authorizes the Stride Clinic staff to develop and implement a fee structure within range of 15-20 dollars per participant, to begin on or around January 1, 2005, Craig moved, Bill seconded, unanimous.
9. It was the Board’s consensus that the actual implementation of a fee-paying system (probably web-based) will be left up to the Stride Clinic staff, including the actual fee charged, within the range stated in the motion.
2. Triathlon follow-up discussion regarding Craig’s draft statement.
1. A resolution was passed at the last meeting (see September 2004 minutes) but the question was raised as to whether it should be introduced to the general membership for voting as a club by-law.
2. There was consensus among Board members that the language in the club’s purpose and mission statement were considered sufficiently broad to include the new resolution, without needing to bring it forward as a club by-law.
3. Awards Dinner
1. Contract was signed with Doubletree Hotel to hold the Awards Party February 13, 2005, Sunday, late afternoon (roughly 4:00 to 8:00 pm)
2. The format will be more free-flowing this year with food stations in different areas of the room and hors d’oeuvres passed around. Speeches and awards will be presented at various points throughout the night, rather than at one time, and there will be a DJ
3. The total cost of the banquet room plus the food is estimated by the Awards Party committee as being approximately $2750 assuming 100 guests. If guests pay no more than $20 pp, the club will pay approximately $1850, plus the cost of the DJ, mailings and other expenses (estimated at another $500-$700).
4. Coaching Update: RRCA Certification and Coaching Corner
1. Cathy compiled a list of RRCA-certified coaches as well as a preliminary list of non-certified club coaches, for the purpose of publicizing on the web site the variety of coaches available to members.
2. ACTION ITEM: Gary will look over the list and add any non-certified coaches to the list
3. The list (to be posted on the web) will distinguish certified from non-certified club coaches (Jean suggested using an asterisk).
4. Regarding the club hosting of an RRCA coaching certification course, Jean is still working on it and will have more details at the next Board meeting
5. CPR/AED Responder Update
1. Alyssa Slotkin has volunteered to provide another CPR certification course, time and date to be determined
2. In the search for a club-member physician to sponsor the CPR/AED responder cadre, Jim announced that we may have found a candidate but he/she has not yet accepted the post
3. We still have not found a coordinator for the program; that is, someone who will schedule certified CPR/AED responders for club events and races, and who will oversee the certification of new club members
4. ACTION ITEM: Jim will ask the physician candidate to recommend a coordinator
6. Review Action Items from July 29, 2004 board meeting:
1. Apportionment: in progress, nothing new to report
2. Joe Aukward’s participation in the Para-Olympics in Greece: we received a "thank-you" card from Joe for the club’s generous support, and he will be writing an article for the Rundown on his experiences.
3. Club Brochure: A new version of the brochure was shown to the Board, and various positive and negative comments were made. In general, this was an improvement over the original design but it still needs some work.
• ACTION ITEM: Marty will ask Richard Stukey to review the new brochure and to mark it up with suggestions for revisions, taking into account the suggestions made by Board members
4. Fundraising Corner on Web Site: on hold pending the new Web site design
5. Clydesdale/Athena: no change, although there is a Pike’s Peek meeting in the works, and when this happens this new division will be discussed
6. Handicapped Age Grade Race: nothing new to report
7. Policy Guidelines from prior minutes: Gary is still working on the guidelines for Board members
8. New Member's Night: The New Member’s Night was held on October 6 at RH Montgomery High School. Approximately 12 new members attended along with most of the Board, and pizza from Lido Pizza was served. Jean gave a brief report and the event went extremely well.
9. Woods Academy: Jean is working on the letter and will send it out shortly (with club book)
8. New Business
1. Medical Symposium attendance by MITP medical coordinator
1. Mike Acuna, race director for MITP, requests that the club pay for the medical coordinator (Rachel Miller) to attend the Symposium, which is conducted in VA by the Marine Corps Marathon organization for other race organizers, with an estimated cost of approximately $230.
2. MOTION: Board approves the club covering the cost of Rachel attending this Symposium, with the understanding that she will summarize what she learned at the Symposium (in written form) and provide the club with all published materials, Janet moved, Bill seconded, unanimous
2. Equipment Needs and State of Equipment Storage Shed
1. The storage shed needs a lot of work. Materials need to be organized and cleaned up. Jean discussed the possibility of calling a cleanup day, perhaps following the MITP, for volunteers to spend time cleaning and organizing the shed
2. There was a discussion of the most important equipment needs of the club, and the following were identified, in order of priority:
• New additional sound system
• Cable for existing sound system
• New laptop computer and printer
• Several long plastic tables
• 2 new digital clocks
• Large hand truck with wheels (non-pneumatic, cheaper than the $350 version suggested by Lyman Jordan at an earlier Board meeting)
• Finish Line Truss/scaffolding (special purchase item, not considered part of the above list)
3. This year’s equipment budget is $2000 and approximately $1000 has already been spent, the Board agreed that more will need to be budgeted for the next year
4. ACTION ITEM: Marty will ask John Sissala and Phil Quinn for the specifications they will need for a new laptop and printer
5. ACTION ITEM: Jean will research the cost of a new sound system and clocks, will probably check with a known vendor for the clocks, Electronumeric in CA as well as other potential vendors for both sound system and clocks
6. ACTION ITEM: Janet and Craig will look into the cost of the finish line truss
7. ACTION ITEM: Bill will look into finding a cheaper hand truck
8. ACTION ITEM: Janet will talk to Bill Morrison about the state of the time machines and whether any additional ones are needed
3. Fees for Speed Development Program
1. Tom Brennan, coach of the Speed Development Program, suggested raising the fee from $25 to $35 per person (with $15 of the fee paying the race entry for Pike’s Peek), in order to make the program self-sufficient financially
2. This past year they had approximately 130 participants and there is high demand for the program
3. MOTION: The Board approves the recommended fee increase for the Speed Development Program, from $25 to $35 per participant, Marty moved, Bill seconded, passed 8 in favor to 1 opposed.
9. Announcements
1. Jean discussed a local group that is planning on bringing Arthur Lydiard, one of the most famous coaches in the 40’s, 50’s and 60’s, from New Zealand for a speaking engagement, the weekend of the Marathon in the Parks, but that there are problems raising the money. Jean will keep us posted.
2. Jay Jacob Wind notified Jean that he had just filed the permit paperwork for holding the next Potomac River/Arlington Marathon, tentatively May 1, 2005. Jean noted that the last marathon went off with few hitches and that the feedback from last year’s event was largely positive.
10. Closure
1. Review Action Items:
2. Financial: Jim and Bill will check with a club member who works at Legg Mason about higher interest options for the Merrill Lynch Account. Jim will also do some checking for better terms elsewhere.
3. Stride Clinic: Gary will talk to Phil re: Sign Me Up Sports about setting up the system
4. Coaching Update: Gary will look over the list and add any non-certified coaches to the list
5. CPR/AED Responder Update: Jim will ask the physician candidate to recommend a coordinator
6. Club Brochure: Marty will ask Richard Stukey to review the new brochure and to mark it up with suggestions for revisions, taking into account the suggestions made by Board members
7. Laptop and Printer Equipment Needs: Marty will ask John Sissala and Phil Quinn for the specifications they will need for a new laptop and printer
8. Sound System and Clock Equipment Needs: Jean will research the cost of a new sound system and clocks, will probably check with a known vendor, Electronumeric in CA as well as other potential vendors
9. Finish Line Truss Equipment Need: Janet and Craig will look into the cost of the finish line truss
10. Hand Truck Equipment Need: Bill will look into finding a cheaper hand truck
11. Time Machine Equipment Need: Janet will talk to Bill Morrison about the state of the time machines and whether any additional ones are needed
12. Motions Passed:
1. Stride Clinic T-Shirts: Board approves the club paying one-third of the cost of Stride Clinic t-shirts up to a limit of $1200 for approximately 200 shirts or roughly a two-year supply, Jean moved, Bill seconded, unanimous.
2. Stride Clinic: Board authorizes the Stride Clinic staff to develop and implement a fee structure within range of 15-20 dollars per participant, to be begin on or around January 1, 2005, Craig moved, Bill seconded, unanimous
3. Medical Symposium attendance by MITP medical coordinator: Board approves the club covering the cost of Rachel Miller attending this Symposium, with the understanding that she will summarize what she learned at the Symposium (in written form) and provide the club with all published materials, Janet moved, Bill seconded, unanimous
4. Speed Development Program Fee Increase: The Board approves the recommended fee increase for the Speed Development Program, from $25 to $35 per participant, Marty moved, Bill seconded, passed 8 in favor to 1 opposed.
11. Next Meeting: Nov. 4, 2004, 6:30 pm at 101 Maryland Avenue, Rockville, 6^th Floor conference room.   Bill (with Craig’s help) will bring food.

Gary Resnick