County Road Runners Club
Board of Directors Meeting
February 7, 2008
Called to order:
Present: Craig Roodenburg
(President), Cathy Blessing (Vice President), Chris Richey (Treasurer),
Mical Honigfort (Secretary), Jean Arthur (Member at Large), Jim Farkas
(Member at Large), Sethiya Renwick (Member at Large)
Invited guests: Susan Debad
Minutes Prepared By:
Mical Honigfort, Secretary
- Review Agenda
- Added unfinished
business 6(a) and new business items 7(c) and 7(d)
- Business involving
- Susan Debad
- Susan will attend
the beginning of the board meeting every month.
- Susan reported that
the membership database is updated. We have been having a problem
with returned mail due to wrong addresses and this problem should now
- Susan asked if the
club could provide something else to send out in new member packets.
Cathy mentioned that we could possibly provide one of the new stickers.
Susan will also consider other ideas and report back.
- Susan asked the
board to consider a flat-fee subsidy for mileage to cover gas for the
driving done as administrator (in lieu of internet charges which we
were paying for the former administrator).
- Dave Sciannella
- Dave, along with
Wanda Walters, would like to start a new training program to run in
the time period between the Speed Development Program and 10k Program.
The program would run approximately 8 weeks and target the Twilighter
- Some concerns were
raised about conflicting with the Beginning Women’s Running Program
far as pace leaders and coaches and possibly attracting some of the
more advanced participants who would otherwise join the BWR Program.
- Dave offered that
Sethiya (as head of BWR) could fill her pacer/coach spots first before
he filled the ones for the 8k program.
- The board asked
Dave to address the need for program. Dave explained that he has
heard feedback that people want something to fill in this time period
in the calendar with an organized program.
- The possible locations
for workouts would be Candy Cane City and one of the Rockville tracks,
not to conflict with any existing programs or workouts. The proposed
program would run Tuesdays or Wednesdays and Sunday.
- The issue of whether
the BWR participants could join 8k program for the 4 weeks after the
end of their program, before Twilighter, was discussed. The discussion
included: if these participants should be charged, how much to
charge these participants, and if a transition into the 8k program would
- Lyman Jordan and
- Lyman explained
that Phil Quinn would like to get more people trained on tag pulling
to handle those RMS races.
- The board and guests
discussed transponder timing systems and potential ways to lower timing
costs for the club.
- The board would
like to see a cost analysis for use of a transponder system for club
and RMS races. The guests agreed to provide this analysis in order
to continue the discussion.
- Review MCRRC
- Sunday, February
10, 2008, Awards Party, 4:00 pm, Rockville
- Saturday, March
1, 2008, Greenway Trail Marathon & 50k, 8:00 am, Poolesville
- Minutes of the
moves to accept minutes. Craig seconds, passed unanimously.
- The total cash in
MCRRC accounts, as of January 31, 2008 (not including Parks Half Marathon,
Pike’s Peek, and DYR accounts) was the following:
- Checking (9223) $32,976.78
- Savings (6828) $16,114.39
- Savings – Clubhouse
(7652) $ 0
- Smith Barney $10,717.43
- Total Bank Accounts $59,808.60
- Other Assets (CDs) $90,000.00
- Parks Half Marathon
Bank Accounts (as of January 31, 2008)
- Checking $5,635.03
- Savings $2,360.06
- Total Bank Accounts $7,955.09
- Pike’s Peek
Bank Account (as of January 31, 2008)
- Checking $8,245.14
- Total Bank Accounts $8,245.14
Bank Account (as of January 31, 2007)
- Checking $18,200.00
- February Financial
- Significant income
was received from:
- Parks Half Marathon $8000.00
- Membership Dues $5650.00
Motion to accept
Treasurer’s Report: Jim moves, Jean seconds, passed unanimously.
(action items from previous meetings)
- Centralized corporate
credit cards- Chris is researching options
- Bulk mail account-
Chris is researching CAPS electronic funding of account
- $35,000 was transferred
from checking to reserves
- Bylaws amendment
for proxy voting
- We discussed whether
we would make this bylaw change this year as discussed at the July 2007
- The board concluded
that implementing anything other than an electronically-based system
would not be cost effective and we do not have the expertise to implement
this type of electronic system at this time.
- Review Action Items
from prior Board meeting:
- Christina will ask
Lyman about the “Property of MCRRC” stickers- in progress
- Cathy and Craig
will discuss the logistics of getting the Volunteer Award plaques- the
awards were purchased
- New webmaster- Arya
Akmal agreed to be the new webmaster
- Jean will draft
the bylaw change regarding electronic signatures- in progress
- Centralized photo
web site discussion/approvals
items from prior meetings:
- MOTION: Jim moved
to reimburse Ken Trombatore for costs incurred with mcrrcphotos.com
and the club will pay the monthly fee. Chris seconds, unanimous.
- We will discuss
the issue of the domain name at next meeting.
- Jim will start club
e-newsletter- in progress
- Criteria for lending
club equipment (0711-7e): draft criteria for lending of club equipment;
Christina is working on the guidance for the equipment manager- in progress
- Strategic Plan -
Club Program Reports (0703-7a): Christina and Cathy will put together
the requirements for these reports and will provide this information
to the program heads- Christina was unavailable to report
- Financial (0702-5f):
Chris will close clubhouse account and put money into higher paying
“Clubhouse” CD- the clubhouse account was closed and the opening
of a new clubhouse CD is in progress (this is reflected by zero balance
of former clubhouse account in item 5(a)(iii))
- Calleva sponsorship
of Greenway Marathon (0802-7a)
- The logo and link
can go on race website but not on the MCRRC homepage.
- The Board authorizes
a half page ad in Rundown for Ed Schultze to offer to Calleva in exchange
for help with the trail marathon.
- Stride clinic- gift
for staff (0802-7b)
- The Board authorizes
the purchase of $50 gift certificates for the stride clinic staff.
- Reimbursement for
mileage for Susan Debad (0802-7c)
- The board discussed
the mileage reimbursement proposed by Susan Debad. The Board authorizes
$50 per month for miscellaneous expenses associated with the job, which
is in lieu of paying for internet as was done for the past club administrator.
ACTION ITEM: Craig will discuss this with Susan.
- Proposed 8k Training
- MOTION: Jean
moves to support Dave Sciannella’s proposal for an 8-week 8k training
program. Cathy seconds, unanimous.
- The board requires
that Dave, with input from Sethiya, help any members of BWR who want
to continue in the 8k program to integrate into this program, and these
members will pay a pro-rated fee to join.
- The program will
run twice weekly, on either Tuesday or Wednesday and Sunday, and will
charge a nominal fee.
- Strategic Plan –
Clubhouse research/fundraising- annual meeting prep
- Strategic Plan –
Compiling/updating governance policies
- Strategic Plan –
Increasing participation and volunteerism
- We have two new
stride clinic coaches- Betty Smith and Dave Sciannella.
- The issue of needing
for chip timing for the Rockville 5k/10k for the Senior Olympics race
is being worked out.
- Joel Carrier indicated
that we should know soon about our bid for the USATF XC Championships.
- Motions passed:
- The board approved
reimbursing Ken Trombatore for costs incurred with www.mcrrcphotos.com
and the club will pay the monthly fee.
- The board supports
the proposed new 8k Training Program.
- Action items:
- Craig will discuss
the reimbursement with Susan.
- Review Plans for
- Next meeting is
March 6, 2008 at 6:30 pm at the Stella Werner Council Office Bldg, 5th
Floor Conference Room, 100 Maryland Ave. Mical offered to bring