Montgomery
County Road Runners Club
Minutes of
Board of Directors Meeting
Meeting of
November 1, 2007
Called to order:
7:10 pm
Present: Craig Roodenburg
(President), Cathy Blessing (Vice President), Chris Richey (Treasurer),
Mical Honigfort (Secretary), Jean Arthur (Member at Large), Jim Farkas
(Member at Large), Christina Kichula (Member at Large), Gary Resnick
(Member at Large)
Invited guests: Joel
Carrier, Kimberly Price
Minutes Prepared By:
Mical Honigfort, Secretary
- Review Agenda
- Added items 7(d)
and 7(e) under new business
- Business involving
guests
- Kimberly Price-
DARCARS Young Run wrap-up
- This year’s race
was the largest DYR ever- over 2800 kids participated
- Next year is the
20th anniversary and Kimberly proposed having a festival
at the end for the kids, long-sleeved shirts, and another finisher premium.
- She also proposed
to recognize the schools with the most participation through the years,
possibly with a donation to their PE programs.
- Kimberly is stepping
down as race director after next year’s race.
- Joel Carrier- USATF
XC Championship bid
- Joel is close to
finalizing the bid and hopes to submit it by Nov. 15.
- He reported on feedback
from Derwood (Little Bennett’s) XC race
- Review MCRRC
Calendar
- Sunday, November
4, 8:30 am – Rockville 5k/10k, Rockville
- Saturday, November
10, 9:00 am – Candy Cane City 5k, Chevy Chase
- Saturday, November
24, 10:00 am – Turkey Burnoff 5M, 10M, Gaithersburg
- Saturday, December
1, 9:00 am – Frozen Slopes 6k XC, Gaithersburg
- Saturday, December
1, 7:00 pm – Holiday Party, Gaithersburg
- Saturday, December
8, 8:00 am – Clubhouse Open House (fun run followed by brunch)
- Minutes of the
Previous Meeting
- Jim moves to
accept minutes as corrected. Gary seconds, passed unanimously.
- Treasurer’s
Report
- The total cash in
MCRRC accounts, as of October 31, 2007 (not including Parks Half Marathon,
Pike’s Peek, and DYR accounts) was the following:
- Checking (9223) $
94,952.41
- Savings (6828) $
10,230.46
- Savings – Clubhouse
(7652) $ 5,863.36
- Smith Barney $ 9,947.41
- Total Bank Accounts $120,993.65
- Other Assets (CDs) $
55,000.00
- Parks Half Marathon Bank
Accounts (as of October 31, 2007)
- Checking $ 26,880.67
- Savings $ 2,360.06
- Total Bank Accounts
$ 29,240.73
- Pike’s Peek
Bank Account (as of October 4, 2007)
- Checking $ 13,474.15
- Total
Bank Accounts
$ 13,474.15
- DYR
Bank Account (as of October 31, 2007)
- Checking $ 5,212.54
-
Total
Bank
Accounts
$
5,212.54
- October Financial
Information
- Significant income
was received from:
- RMS $10,436.00
- Twilighter $10,333.00
- Parks Half Marathon $19,058.52
- Motion to accept
Treasurer’s Report: Jean moves, Christina seconds, passed unanimously.
- Unfinished Business
(action items from previous meeting)
- 2008 race schedule
(0710-7a) – in progress
- Candidates for club
administrator position (0708-7a): Jim and Chris are wrapping up
the interviews. A decision will be made between meetings.
- Office administrator
duties in the interim (0708-7a): The Board discussed sharing the
duties in the interim (mail- Jean; checks- Chris and Jean; voicemail-
Jim; email- Craig and Mical; truck rentals and permits- George Tarrico).
- Open House/Fun Run
(0710-7d): Jim will publicize on mc-info.
- Financial (0702-5f):
Chris will close clubhouse account and put money into higher paying
“Clubhouse” CD- in progress
- MCRRC Bumper Sticker
(0709-7b): Cathy is working on the pricing- in progress
- Strategic Plan -
Compiling/updating governance policies (0612-8b): Gary will scan
the compilation of old club policies by Don Carter when he was club
Secretary, from 1987 to 1991, received from John Sissala, to a CD-ROM
– Gary will bring the documents for scanning and box of minutes to
a future meeting.
- Strategic Plan -
Club Program Reports (0703-7a): Christina and Cathy (taking over from
Gary) will put together the requirements for these reports and will
provide this information to the program heads.
- Training Programs
(0703-7a): Chris (taking over from Gary) will contact training
program heads for lists of expenses and income for their programs.
- RMS purchases and
future requirements (0709-7a): Christina contacted Lyman Jordan
about setting up a meeting between the Board and RMS.
- New Business
- Budget (0711-7a)
- The Board discussed
the draft budget. Chris will finalize the budget and make it available
to the membership prior to the Annual Budget Meeting.
- Contributions to
RRCA for Grand Prix and Women’s Distance Festival (0711-7b)
- MOTION: Cathy
moved that the club contribute $200 for the WDF and $100 for Grand Prix,
Jim seconded, unanimous.
- JFK support (0711-7c)
- The Board approved
$150 to buy supplies to support the club runners at the JFK 50 mile
run.
- Lending items to
Girls on the Run (0711-7d)
- The Board agreed
to lend a clock and vests to Girls on the Run.
- Criteria for lending
club equipment (0711-7e)
- The Board discussed
policies for lending club equipment.
- ACTION ITEM:
Christina will draft criteria for the lending of club equipment.
- Standing Items
- Strategic Plan –
Clubhouse research/fundraising
- Strategic Plan –
Compiling/updating governance policies
- Strategic Plan –
Increasing participation and volunteerism
- Business Between
Meetings
- Awards Party- Party
is set for February 10, 2008 at the Hilton Rockville. The price
for members will remain at $20/person. Mical is organizing the
party.
- Announcements
- none
- Closure
- Motions passed:
- The board approved
contributions to RRCA of $200 for the WDF and $100 for Grand Prix.
- Action items:
- Christina will draft
and circulate criteria for the lending of club equipment.
- Review Plans for
Next Meeting
- Next meeting is
December 6, 2007 at 6:30 pm at the Stella Werner Council Office Bldg,
5th Floor Conference Room, 100 Maryland Ave. Chris
offered to bring food.
Meeting adjourned:
10:35 pm
Respectfully submitted,
Mical Honigfort