Montgomery County Road Runners Club

Minutes of Board of Directors Meeting

Meeting of August 4, 2007 

Called to order: 7:10 pm 

Present:  Craig Roodenburg (President), Cathy Blessing (Vice President), Chris Richey (Treasurer), Mical Honigfort (Secretary), Jean Arthur (Member at Large), Jim Farkas (Member at Large), Christina Kichula (Member at Large), Sethiya Renwick (Member at Large), Gary Resnick (Member at Large) 

Invited guests:  Pat Maloney 

Minutes Prepared By:  Mical Honigfort, Secretary 

  1. Review Agenda
    1. Nothing added or changed
  2. Business involving guests
    1. Pat Maloney
      1. General discussion about board position on Run Aware and policy on headphone use
      2. Board will publish statement on headphone policy
  3. Review MCRRC Calendar
    1. Friday, August 3, 7 pm - Go for the Glory (CS), Rockville
    2. Tuesday, August 7,  7pm  - Take Back the Night 5k, Olney
    3. Sunday, August 12, 6pm - Comus Run 5k (XC), Comus
  4. Minutes of the Previous Meeting
    1. Gary moves to accept minutes. Chris seconds, passed unanimously.
  5. Treasurer’s Report
    1. The total cash in MCRRC accounts, as of July 31, 2007 (not including Parks Half Marathon, Pike’s Peek, and DYR accounts) was the following:
      1. Checking (9223) $ 66,330.18 
      2. Savings (6828) $ 10,204.72
      3. Savings – Clubhouse (7652) $ 5,858.94
      4. Smith Barney $ 29,146.58
      5. Total Bank Accounts  $ 111,540.42
      6. Other Assets (CDs)  $ 35,000.00
    2. Parks Half Marathon Bank Accounts  (as of June 2007)
      1.  Checking   $ 1,205.58
      2.  Savings   $ 2,364.32
      3. Total Bank Accounts       $ 3,569.90
    3. Pikes Peek Bank Account  (as of June 2007) 
      1. Checking $ 66,768.01
      2. Total Bank Accounts                        $ 66,768.01
    4. DYR Bank Account (as of February 2007)
      1.  Checking   $ 9,217.13
      2.        Total Bank Accounts                        $ 9,217.13
    5. July Financial Information
      1. Significant income was received from:
        • Membership                                                    $ 2,767.50
        • Race Management Services                           $ 6,278.82
        • Run for Roses                                                  $ 3,874.09
        • First Time Marathon Program                         $ 15,543.50
      2. Significant expenses included:
        • July Rundown Layout                                    $2,789.59            
        • Clubhouse (Rent and Build out)                    $2,483.68
    6. Motion to accept Treasurer’s Report: Jim moves, Cathy seconds, passed unanimously.
  6. Unfinished Business (action items from previous meeting)
    1. Craig will advertise for candidates for RMS staff with notices on website and mcrun (0705-7a)- upcoming article in Running On column and to be followed up on listserv- completed
    2. Financial (0702-5f):  Chris will close clubhouse account and put money into higher paying “Clubhouse” CD- in progress
    3. Gaithersburg HS track lights (0610-7b): Cathy will try to find someone who would like to take on the role of Tuesday night track coordinator- in progress
    4. RRCA Eastern Region Championships Bid (0612-7b):  Jean will talk with Mike Acuna about bringing the possibility of a bid to Parks Half Marathon- in progress
    5. Strategic Plan - Increasing participation and volunteerism (0612-8c):  Jim will talk with Christina Caravoulias about the status of the volunteer task list- in progress
    6. Strategic Plan - Compiling/updating governance policies (0612-8b):  Gary will scan the compilation of old club policies by Don Carter when he was club Secretary, from 1987 to 1991, received from John Sissala, to a CD-ROM - in progress
    7. Strategic Plan - Club Program Reports (0703-7a): Cathy, as training program coordinator, will put together the requirements for these reports and will provide this information to the program heads- in progress
    8. Using Yahoo groups for Board communications (0707-6a)- in progress
    9. Discussion of Rundown and Intervals (0707-6b)- in progress
  7. New Business
    1. New club administrator (0708-7a)
      1. Mary Foster is resigning from the club administrator position
      2. A position description will be developed and we will actively recruit on listserv
    2. Future of Riley’s Rumble (0708-7b)
      1. Board discussed issues related to Riley’s Rumble and tentatively agreed on the following:
        • Free for members
        • Encourage (or possibly require) on-line sign up and club pays Sign-Me-Up fee for club members
        • Cap the race at 600
        • Non-members pay higher fee (not over $15)
        • Need communication plan
    3. Track lights/use of Gaithersburg HS track (0708-7c)
      1. Gary reported on track light costs
        • It will cost $1200 for lights for BFF track use this fall ($200/night for the end of Sept. through Oct.)
        • Gary will follow up with Wanda Walters on other issues (compare the cost to use Wootton HS track; the need to prepay for lights)
    4. Clubhouse buildout (0708-7d)
      1. Craig passed out sketch of buildout (office space and wet-room)
    5. Invite from DC tri club (0708-7e)
      1. Proposed happy hour and possible clinics for club members
      2. Craig will put a message on mcrrc-info
  8. Standing Items
    1. Strategic Plan – Clubhouse research/fundraising
    2. Strategic Plan – Compiling/updating governance policies
    3. Strategic Plan – Increasing participation and volunteerism
  9. Business Between Meetings- none
  10. Announcements – none
  11. Closure
    1. Review Plans for Next Meeting
      1. Next meeting is September 6, 2007 at 6:30 pm at the Stella Werner Council Office Bldg, 5th Floor Conference Room, 100 Maryland Ave.  Jean offered to bring food.

Meeting adjourned: 9:15 pm 

Respectfully submitted, 

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Mical Honigfort