Montgomery County Road Runners Club

Minutes of Board of Directors Meeting

Meeting of July 5, 2007 

Called to order: 7:15 pm 

Present:  Craig Roodenburg (President), Chris Richey (Treasurer), Mical Honigfort (Secretary), Jean Arthur (Member at Large), Jim Farkas (Member at Large), Christina Kichula (Member at Large), Sethiya Renwick (Member at Large), Gary Resnick (Member at Large), Mary Foster (club administrator) 

Minutes Prepared By: Mical Honigfort, Secretary 

  1. Review Agenda
    1. Nothing added or changed
  2. Review MCRRC Calendar
    1. Friday, July 6, 7 pm- Midsummer Night’s Mile (CS), Rockville
    2. Saturday, July 21, 8:45 pm- Rockville Twilighter Runfest 8k, Rockville
    3. Sunday, July 29, 7 am- Riley’s Rumble Half Marathon (CS), Poolesville
  3. Minutes of the Previous Meeting
    1. Gary moves to accept minutes as corrected. Chris seconds, passed unanimously.
  4. Treasurer’s Report
    1. The total cash in MCRRC accounts, as of June 30, 2007 (not including Parks Half Marathon, Pike’s Peek, and DYR accounts) was the following:
      1. Checking (9223) $ 31,989.07 
      2. Savings (6828) $ 10,196.06
      3. Savings – Clubhouse (7652) $ 5,857.45
      4. Smith Barney $ 20,622.59
      5. Total Bank Accounts  $ 68,665.17
      6. Other Assets (CDs)  $ 43,000.00
    2. Parks Half Marathon Bank Accounts  (as of June 2007)
      1.  Checking   $ 1,205.58
      2.  Savings   $ 2,364.32
      3. Total Bank Accounts $ 3,569.90
    3. Pikes Peek Bank Account  (as of June 2007) 
      1. Checking $ 60,116.59
      2. Total Bank Accounts $ 60,116.59
    4. DYR Bank Account (as of February 2007)
      1.  Checking   $ 9,217.13
      2. Total Bank Accounts  $ 9,217.13
    5. June Financial Information
      1. Significant income was received from:
        • Membership $ 2,195.00
        • Race Management Services                       $ 3,062.95
        • Pike’s Peek                           $ 3,627.53
      2. Significant expenses included:
        • May Rundown Production $3,098.18            
        • May Rundown Layout                                 $2,055.00
    6. Motion to accept Treasurer’s Report: Jean moves, Jim seconds, passed unanimously.
  5. Unfinished Business (action items from previous meeting)
    1. Craig will advertise for candidates for RMS staff with notices on website and mcrun (0705-7a)- upcoming article in Running On column and to be followed up on listserv
    2. Financial (0702-5f): Chris will close clubhouse account and put money into higher paying “Clubhouse” CD- in progress
    3. Gaithersburg HS track lights (0610-7b): Cathy will try to find someone who would like to take on the role of Tuesday night track coordinator- in progress
    4. RRCA Eastern Region Championships Bid (0612-7b):  Jean will talk with Mike Acuna about bringing the possibility of a bid to Parks Half Marathon- in progress
    5. Strategic Plan - Increasing participation and volunteerism (0612-8c):  Jim will talk with Christina Caravoulias about the status of the volunteer task list- progress has been made
    6. Strategic Plan - Compiling/updating governance policies (0612-8b):  Gary will scan the compilation of old club policies by Don Carter when he was club Secretary, from 1987 to 1991, received from John Sissala, to a CD-ROM - in progress
    7. Strategic Plan - Club Program Reports (0703-7a): Cathy, as training program coordinator, will put together the requirements for these reports and will provide this information to the program heads- in progress
    8. Proxy Voting at Annual Meetings (0703-7c): Discussion to extend the voting franchise by allowing club members to vote by proxy on bylaw motions at Annual Meetings- discussed
      1. MOTION: Gary moves that the Board adopt the principal of allowing members to vote by proxy at club voting meetings and to bring bylaw changes to membership vote at the next voting opportunity. Jean seconds, unanimous.
  6. New Business
    1. Using Yahoo groups for Board communications (0707-7a)- tabled
    2. Discussion of Rundown and Intervals (0707-7b)- in progress
  7. Standing Items
    1. Strategic Plan – Clubhouse research/fundraising- Board discussed fundraising options for future clubhouse purchase; Chris will start considering ideas for fundraising
    2. Strategic Plan – Compiling/updating governance policies
    3. Strategic Plan – Increasing participation and volunteerism
  8. Business Between Meetings
    1. General discussion on increasing club’s involvement in youth running
  9. Announcements – Craig:  We have successfully moved out of Tri-Mini and we are well on our way to moving into our new facility at Southlawn.
  10. Closure
    1. Motion Passed
      1. Board voted to adopt the principal of allowing members to vote by proxy at club voting meetings and to bring bylaw changes to membership vote at the next voting opportunity.
    2. Review Plans for Next Meeting
      1. Next meeting is August 2, 2007 at 6:30 pm at the Stella Werner Council Office Bldg, 6th Floor Conference Room, 100 Maryland Ave.  Christina offered to bring food.
 

Meeting adjourned: 9:04 pm 
 

Respectfully submitted, 

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Mical Honigfort