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Privacy Policy

Last Updated: August 2013

This privacy policy governs the collection, use and disclosure of personal information by the Montgomery County Road Runners Club, Inc. (“MCRRC” or “we” or “us”) through any website or mobile service that links to this policy, or offline through MCRRC race registration, volunteer registration, club membership, or other forms of enrollment, unless specified otherwise at the time of collection (the “services”).

Your privacy is very important to us, and we encourage you to read this policy carefully.

MCRRC sometimes works with third parties by, for example, providing operational support for races. This policy does not apply to information that you submit to such third parties, including by registering for races that are operated and run by those third parties. In addition, we may refer you to third parties that may collect personal information from you. Personal information collected directly by these third parties also is not covered by this policy.

Personal Information That We Collect
We may collect personal information that you submit to us through the services, including contact information, such as name, date of birth, address, email address, or telephone number; information related to your interest in particular races or activities; and any other information that you submit to us electronically or offline through race registration, volunteer registration, club membership, or other forms of enrollment. We also may collect photographs and videos of participants in and spectators of our races, events, and other activities.

When you access the services through a computer or mobile device, we also may collect some information automatically, including information about your activity on our websites and mobile services, device identifiers, information about your web browser software and version, information about your mobile device carrier and type, location information, and, if you arrived at our websites via a link from a third-party website, the URL of the linking page.

We also may use standard Internet technologies, such as cookies, web beacons, and other technologies to collect information about your activities on our websites. Most browsers automatically accept cookies, but you usually can modify your browser setting to decline cookies.

We may combine your personal information with other information in our records, including information that we have obtained about you from other sources.

How We Use The Personal Information We Collect
We use the personal information that we collect to provide you with the services and for other reasonable business purposes, including, but not limited to, processing race registrations, club

memberships, and volunteer registrations; responding to your requests for information; developing new products and services that we think may be of interest to you; marketing our products and services; communicating with you by e-mail, postal mail, and/or telephone; and performing other functions as described to you at the time of collection or pursuant to your consent.

How We Share Personal Information
We share personal information about you in the following circumstances:

To Effectuate Your Registration and Process Transactions. We may use the services of one or more third parties to effectuate registration for our events, in which case it is possible that you will provide your personal information directly to that third party. Although we may take steps to limit what such third parties can and cannot do with your data, personal information that you provide directly to a third party ultimately will be subject to the privacy policy of such third party.
Service Providers. We may share personal information with organizations or individuals that perform functions on our behalf. For example, service providers may process payments for our races or may store and process data on our behalf. These service providers are granted access to your personal information for the purpose of performing their functions for MCRRC.
Race Results & Posted Information. We may publicize through our website or through other means information about your performance in MCRRC races and other events, including, for example, your name, age, gender, and hometown and your race result information. In addition, we may post to our website photographs and videos of participants in and spectators of MCRRC races, events, and other activities.

Marketing. We may share your personal information with select companies whose products and services we believe you may find of interest.

Legal Matters. We may share your personal information in response to a subpoena or similar investigative demand, a court order, a request for cooperation from a law enforcement or other government agency, or as otherwise required by law; to persons acting in a fiduciary or representative capacity on your behalf; to defend against legal claims; to investigate, prevent, or take other action regarding illegal activity, suspected fraud, suspected violations of terms and conditions associated with any of our products or services, or other wrongdoing; or to protect and defend the rights, property or safety of our company, our users, our employees, or others.

Aggregate Data. We may combine your personal information with that of others and share such data with third parties in aggregate form. When we do this, we do not intend to share personal information that can be associated with a specific individual.

Change Of Control. We may share personal information in connection with a substantial corporate transaction, such as the sale of our business, a divestiture, merger, consolidation, or asset sale, or in the unlikely event of bankruptcy;

Other Purposes. We may share personal information as otherwise described to you at the point of collection or pursuant to your consent.

How We Protect Personal Information
We use commercially reasonable security measures (including physical, electronic and procedural measures) to help safeguard personal information from unauthorized access and disclosure. However, no system for transmitting or storing information electronically can be completely secure. Therefore, we cannot guarantee that personal information or other communications will always remain secure.

Children’s Privacy
We do not knowingly collect personal information from children under the age of 13. Any child under 18 who participates in our race events or other activities must be registered by a parent or guardian. In addition, if you are the parent or guardian of a child under the age of [18] whose photograph has been posted to our website and you would like it removed, please contact office@mcrrc.org.

Changes to this Privacy Policy
We may occasionally update this privacy policy, and any personal information that we collect will be subject to the version of the policy that is in effect at the time of the collection. As a result, we encourage you to review the privacy policy before accessing the websites or otherwise furnishing data to MCRRC. In order to assist you in determining whether our policy has changed, we will list at the top of the policy the most recent date on which we updated it.

How to Contact Us
Our services are provided by servers located in the United States, and residents of other countries visiting this site consent to the application of United States law to their use of the services. If you have any questions about this policy or our personal information-handling practices, please contact us at: office@mcrrc.org.