To protect the interests of MCRRC and to provide consistency among training programs, the Board of Directors has set requirements for members volunteering to serve as program directors, assistant coaches, and pace group leaders for all current and future MCRRC training programs. (Assistant coaches and pace group leaders are hereinafter referred to as “Assistant Coaches.”)
Criteria for Program Directors and Assistant Coaches
1) Current Certification in Cardiopulmonary Resuscitation/First Aid (CPR/FA)
2) Criminal Background Investigation*
3) Active member of MCRRC
* MCRRC will use a third party to conduct a criminal background check on each potential coach of an MCRRC training program.
Additional Criteria for Program Directors
In addition to providing current CPR/FA certification and undergoing a criminal background check, Program Directors must be certified to coach by the Road Runners Club of America (RRCA.) Coaching certification will be verified by the MCRRC Director of Operations.
While an RRCA certification is not required for Assistant, MCRRC does support the effort of any coach to seek this certification. Upon passage of the RRCA certification as well as fulfillment of any and all criteria set forth by RRCA to complete certification, MCRRC will reimburse active MCRRC coaches 50% of the cost of the certification course. Please note that this reimbursement covers 50% of the registration fee ONLY and does not include online or other services fees. Additionally, reimbursement will only be provided to those individuals who are current MCRRC coaches or will coach in an MCRRC program within twelve months of certification.
Additional Criteria for Other Health and Fitness Instructors
If there is another type of fitness instructor on the coaching staff (e.g., strength trainer, nutritionist, Pilates instructor), that individual must provide proof of certification from the appropriate governing body, in addition to complying with the CPR/FA requirement.
Each Program Director is responsible for notifying all potential assistant coaches of the CPR/FA certification and criminal background check requirements well in advance of the beginning of the program.
Each coaching candidate will provide the Program Director with her/his CPR/FA certification, as well as a signed release form. The release form, provided to MCRRC by the third party background screening service, includes the minimum personal information necessary required for the background check.
A background check must be completed before the first workout is held. To protect personal information, a coaching candidate must send his or her forms directly to the Director of Operations. Results of background checks will be kept strictly confidential. Only the MCRRC staff will process background checks and receive the results. In the event that results of a background investigation disqualify a coaching candidate, the reason for such disqualification will not be disclosed to anyone other than the candidate.
To allow for flexibility and appropriate response to individual circumstances in determining disqualification from coaching, we have not defined a list of disqualifying crimes. However, candidates can reasonably assume that crimes of violence against another individual will be grounds for disqualification.
If a background check reports a disqualifying crime, the coaching candidate will be notified confidentially and given the opportunity to appeal (provide an explanation) or to voluntarily withdraw his or her name from the program. Upon request, the disqualified coaching candidate will receive a copy of the background check.
Current certification information must be provided each year by returning Program Directors and Assistant Coaches. Each Program Director and Assistant Coach will have his or her background checked every three years for as long as he or she continues coaching.
MCRRC assumes the cost of the criminal background checks. Program Directors, Assistant are strongly encouraged to take advantage of CPR/FA certification classes provided by MCRRC, as MCRRC will reimburse the full cost of the club CPR class, upon completion of the class (excluding online registration fees). Should a coach decide to seek certification outside of the MCRRC classes offered, the club will reimburse up to $50 of the cost of the class upon verification of completion & with a copy of the receipt (also excluding online registration fees).
The criminal background reports will be maintained in a secure location for a period as required by applicable law or until a person is no longer a volunteer coach, whichever is longer.
(Board Updated, November 2017)